How to Successfully Conduct a Board Room Meeting

A board room meeting is an official gathering of the company’s leadership with a focus on oversight, governance, and decision-making. These meetings can be held regularly (such as quarterly or monthly) or ad hoc, according to the urgency of the matter.

A well-planned agenda for meetings ensures that the boardroom meeting runs smoothly, and that all important topics are discussed within the time available. It’s also crucial to keep meeting minutes concise and clear to ensure that board members can look them up later or pass to other stakeholders.

The most productive meetings finish with a list of following-up actions and tasks for the board to complete between meetings. Boardable’s Minutes Maker features allow you to quickly draft minutes of board meetings to distribute, while the Task Manager allows you to assign specific tasks to individual board members. Make sure that all attendees are aware of their duties and responsibilities by disseminating minutes promptly, and ideally within a week of your next meeting.

It is important to create an environment of respect and collaboration. Encourage different perspectives and make use of the tools of communication offered by the board portal to encourage active listening and to avoid misunderstandings.

Additionally, it’s useful to hold informal meetings outside of the boardroom in order to foster the spirit of camaraderie and to encourage more natural conversation during formal meetings. This is especially beneficial for companies with a global presence. You can take the board members into operational areas to see how things are executed at the ground. This will help the board become more involved in the business, and will improve the bottom line.

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